- Define a specific workplace
- Harmonious colors and smells
- Consider seat height
- Check screen height
- Make sure you have enough light
- Keep your space well organized
- Noise can be distracting
- Get some fresh air
- Communication and collaborative work
- Create a relaxation corner
- A touch of green
- Be sustainable
- Final recommendations to make teleworking a success:
If during these days you are implementing teleworking, it is very easy to succumb to the temptation to work at the kitchen table, the dining room, or even from the sofa, but it is certainly not a very good idea in terms of concentration and productivity, especially if you have children or more family members nearby. It’s time to define and design a specific area for you to telecommute comfortably and efficiently: these tips will give you the keys to creating the perfect home office.
The uncertain circumstances we are going through nowadays have forced most people, as far as their jobs allow them, to move the office to their homes. And this entails, for most of them, having to deal with a completely new situation, which they had never had the opportunity to experience, that of having to develop their professional work from home, adding the obstacles that are usually found at home: those who have them, the bustle of children at home, plus the distractions that occur very easily in a house, such as household chores, the presence of electronic devices such as televisions or fight against the temptation to get up from the chair to go to the kitchen to snack.
This can be more difficult at home because there is no specific workplace furniture. Follow these 5 recommendations to design a home workspace that will make you happier and more productive.
If feasible, try to set up a specific work area. This can assist reduce distractions while also separating “work” and “home” time when both are in the same place. Depending on your situation, you may not have many options for good workspaces. But you should aim to create a tranquil environment in which you can work easily.
Define a specific workplace
As long as you have the possibility to do it elsewhere, you must deal with the temptation to work on the couch, bed, or kitchen, because to promote concentration and performance it is necessary to clearly delimit in which specific part of your home you will always work. It is preferable that the chosen space is far away from televisions and transit areas, to avoid distractions and interruptions.
Perhaps you can set aside a room for a computer and printer station, as well as shelves for files, books, and other items. If you have small children (especially the younger ones who prefer to be always by your side), although they are a source of frequent distractions, you can place a small table with two chairs right there so that they get used to working in a dedicated space. This way they can do their homework, draw or do their crafts while you try to work.
Harmonious colors and smells
To facilitate calm and concentration, it is important to be in an environment that is not too strident. The walls should be in a color that motivates and inspires you to get going and work. It is also advisable to keep a chromatic harmony with the rest of the furniture and elements of your office. White never fails and helps the space look clean and uncluttered, the most conducive to concentration is blue and some details in red and orange stimulate creativity.
On the other hand, there are the smells, which also influence your mental activity and mood, so you can play with aromatherapy: citrus scents for memory and good mood, mint for energy, and rosemary and jasmine for positivity and tiredness.
Consider seat height
Is there no office chair? Many of us don’t have adjustable-height chairs at home. However, a couple of cushions, as well as an extra cushion for lumbar support, can make a great difference.
Alternatively, folded towels can be used to enhance height.
Moreover, whether you’re sitting or standing, try to find a position that keeps your back in alignment so you don’t have to stoop down to see the screen.
Check screen height
If you’re working with a smaller display or laptop than normal, consider using a large book (or two) as an alternative to a riser. It can help you get your screen/and/or keyboard into a more comfortable posture.
Make sure you have enough light
Something very simple and obvious, but sometimes by the distribution of spaces or the orientation of the houses is not always possible, is to ensure that the workplace is near a window that lets in natural light, or at least have good artificial lighting, better diffuse and placed in a good position to avoid reflections on the screen to avoid straining the eyes. From Houzz, the leading platform for home decoration and renovation, lighting experts advise that your workspace at home has more than one point of light.
The best idea is to choose a sunny location near a window assist. This will not only help you feel more alert, but it will also help you keep a sense of connection to the outdoors.
Although being near a window for diffuse natural light is best, consider utilizing overhead lights or a side lamp to guarantee adequate lighting.
Consider light when using computer screens — try to tilt screens or lamps to minimize excessive glare.
Keep your space well organized
Order is essential to work in good conditions and for concentration and creativity to flow. Take the time to organize your workspace in a way that helps you stay focused and use elements that allow you to store and classify your material and documents in a simple and invisible way: file cabinets, organizers, boards, and mood boards to hang inspirational images, notes and photos, in such a way that they decorate the office to your liking, defining your style and personality. You can also place objects and decorative elements that bring back good memories and fill you with positive energy.
Noise can be distracting
Ideally, you’ll want to choose a location that is both away from potential distractions (such as a TV or all of the food) and receives plenty of natural light.
If you can’t find a peaceful place, listening to some quiet music or listening to the radio can help filter out distracting noise from outside, or you may find headphones effective in helping you focus.
If you have children at home, you may need to arrange your workplace such that it is close to where they will be practicing “distance learning.” This will depend on their ages and the level of supervision they require. For example, you may set up shop at the kitchen counter while your children work at the adjoining dining table.
Get some fresh air
Opening windows may amplify noise, but if possible, try to get some air in the house – opening the windows every day will help you feel less stale.
Install an air conditioner if necessary to cool the workspace. Aside from adequate air circulation, you also require a wide field of vision to allow your fatigued eyes to rest.
Communication and collaborative work
Try, as far as possible, to incorporate those technological tools that facilitate interpersonal relationships (cloud platforms, tools such as video chats), it is something fundamental and that you will appreciate in the long term. The trend is the creation of video conferencing formats between colleagues and tables with organic forms that facilitate virtual meetings and communication (if there are visitors), as it is a way to avoid loneliness, thus enhancing the interrelationship and happiness.
Create a relaxation corner
It has been proven that people are more productive and imaginative if they incorporate moments of relaxation in their work activities. Thus, Actiu proposes to create soft seating, a small space for reading and relaxing, to achieve a peaceful environment and change your mind, something you will need if you are going to work alone for many hours.
A touch of green
Did you know that placing a small plant on your desk can make you more productive? That’s right, the simple presence of plants can bring you surprising benefits: living with fresh plants and flowers can help you feel healthier and with more energy to perform your daily activities as it improves attention and concentration causing you to become more productive, besides making your desk much fresher and prettier.
Don’t forget your commitment to the environment. It would be a good idea to incorporate recyclable materials, avoid plastics and try to ensure that the material you have used such as paper, toner, etc. can be deposited in the correct containers. It is also a good idea to install LED lights to avoid excessive electricity consumption and turn off all equipment to avoid wasting energy unnecessarily when you are not in your workspace.
Final recommendations to make teleworking a success:
- Don’t stay in your pajamas and dress as if you were going to the office.
- It is essential to establish a routine and work schedule to try to meet in that time all the objectives proposed for that day.
- Turn off the TV or any other distracting background device.
- Get up from time to time from your chair and walk around the house or stretch to clear your head, even doing laundry, tidying the house, and sweeping, even if they are household chores are good to clear your mind, move and stretch your legs.
- Have some healthy snacks on hand (nuts, fresh fruit, carrots, whole-grain crackers).
- Try to get some fresh air once in a while.
- If you have a pet, take it for a walk several times a day.
- Get out of the house and practice some exercise to clear your mind.
- And something very important is to know how to stop, to distinguish clearly when you are working and when it is time to start leisure or relaxing activity.